Press and Photography

Press and Photography Policies 2016-2017

The Museum observes a “no flash photography” policy for the galleries and exhibitions areas. Photography for personal use is allowed in the Museum’s permanent collection galleries; Tom Lea Gallery, Kress Galleries, Roderick Gallery, and Mithoff Gallery. The primary objective for this policy is to properly care for the Museum’s collections, to protect copyright interests, and to ensure visitor safety. 

A. Flash photography is not allowed in the galleries in order to preserve the art from undue exposure to ultraviolet (UV) light. UV light which is emitted by flashbulbs has a cumulative effect, which will damage pigments in paintings, works on paper, and other media.
B. Photography is restricted in the temporary galleries of the Museum in order to protect the copyrights of lenders and artists who may not wish their art to be photographed. It is the Museum’s public duty to respect this copyright protection. Individual artists are permitted to photograph their own works when on view.
C. Visitor and object safety must also be taken into account. Often when pictures are taken the photographer may inadvertently bump, back into, blind, or trip other visitors or damage works of art. Caution should be used when taking photographs.
D. Flash photography of the building exterior, the Arts Festival Plaza, first floor public spaces, and the auditorium of the museum is allowed.
E. Museum staff may take general photographs of tours, visitors and other events in the galleries and other public spaces. Due diligence should be used to ensure that appropriate standards of security and collections care are met, and that all applicable policies are followed.
F. Requests may be made in writing to the Registrar for photographs of specific objects in the Museum’s permanent collection. These requests will follow the procedure and fee schedule in place for rights and reproduction.
G. Additional requests for photography in the galleries shall be made in writing to the Registrar’s office and include a description of the project, the type and amount of equipment to be used, and the intended use of the images. All requests for such permission will be reviewed by the Registrar, Curator, and Director.
1. If approved, applicants will be provided a Photography/Video permit form that must be signed and returned before any photography session. Except for approved publicity purposes all other approved photography sessions must be scheduled during non-public Museum hours.
2. No tripods or flash equipment may be used without special permission of the Registrar.
3. Photography must be limited to the permanent collection of the Museum. No photographs may be taken of material on loan to the Museum.
4. Applicants who have received permission to photograph in the galleries must be accompanied by a member of the Registration or Curatorial staff. The Registrar will notify the security booth before any scheduled session and transfer the appropriate information.
5. Applications for commercial reproduction and/or commercial broadcast will be reviewed on a case-by-case basis by the Registrar, Curator, and the Director. Appropriate fees may be charged.
H. Press - Members of the press will be accommodated for photography, videotaping, and/or broadcasting to ensure that appropriate standards of security and collections care are met.
1. All members of the press must be accompanied by a member of the staff when photographing or filming in the galleries. This staff member is responsible for informing the press of the following guidelines.
a. Every effort should be made to schedule press shoots during non-public Museum hours.
b. Press badges or other identifying badges must be worn when photographing or filming in the galleries.
c. No tripods, flash equipment, or additional lighting may be used without prior authorization of the Museum.
d. Requests for on-site broadcasts are to be reviewed by Museum staff who will consider appropriate locations, staff involvement, and infrastructure requirements.
e. The Registrar’s office must be notified of any press photography in the Museum.

The security booth must be notified of any press photography in the Museum. They will in turn notify the appropriate security staff in advance about the date, time, and areas to be photographed.